Navigat to the following folder

Open the followint files:

• Pre-Jobe Labor & Safety Agenda
• Project Bulleting Board Checklist
• Sample EEO on Company Letterhead
• Avenues of Recourse and Appeal
• Safety Plan Review for Projects
• PPCC Project Files Required

Complete the Pre-Job Labor and Safety Agenda, save it as a pdf, and combine all the files

All subcontractors doing work on PennDOT projects must be pre-approved beforehand. This includes:

• Subcontractors
• Services
• DBE Suppliers, Dealers and Brokers

Subcontracts and Service agreements must include Department Special Provisions (DSPs) iether by reference or by full text. If DSP 8 applies, it must be attached in full text.

All Subs, Services, and DBE Suppliers, Dealers and Brokers must pass a Subcontractor Responsibility Program (CRP) check. CRP checks are conpleted at:

If obligations are found during the CRP check, the subcontract or request should be returned for revision and the overseer should be notified. The subcontraact cannot be approve until a clearace is obtaoned.

once the CRP shows no obligations, or a clearance is obtained:

• Go to the subcontract request in ECMS athttps://www.ECMS.pa.gov
• Save the cleance in the downloads locations and add the name of the company along with the current date (MM.DD.YY) to the file name.
• Verify that the Public Works and Worker Protection documents are attached and in order.
• Enter tthe filename of the clearance in the provided block
• Click "Save" to upload the file
• Then click "Workfloww - Approve"

The subcontractor request is now approved.

Review the OJT manual athe following file location

Review and approve the following OJT steps in ECMS when submitted by design or contractor

(You will receive a notification of submittals to be approved)

• Design Worksheet Review
• Trainee Classification Program Review
• Trainee Enrollment Review
• Trainee Monthly Evaluation Report Review

EEO policies and Avenues of Recourse and Appeal must be displayed on the bulleting board for all subcontractors and Services subject to prevailing wages and doing $10,000 or more worth of work.

The EEO policy should be the Sample EEO on Company Letterhead or multiple statements covering each category.

The name and contact information for the company EEO officer must be included

All contractors and Services subject to previling wages must submit one Fringe Benefit Letter and also submit Certified Payrolls for eeach week when work is performed. Hourly pay and fringe benefits must conform to what is stated on the Fringe Benefit Letter; the total of which must meet or exceed the prevailing wages for the contract. Contract prevailing wages can be found at:

Field Audits should be conducted for each project at 4 mont intervals as long as the project is active. During field audits:

• Make sure project bulletin boards are present, accessable and in good condition (readable)
• Observe that the project is complying with safety standards
• Conduct wage rate interviews with employees other than foremen and supervisors
• Visit the field office and discuss any shortcomings in the field or in the Project Shared Files cd/sharepoint/project_files

Central Office will advise when planning to do a project office and will instruct as per what they intend to audit. Imediately advise the project ACE and IIC so that they may prepare.

Contractors make commitments as part of project bids to designate a percentage of the projects sub-work or suppliers to Disadvantaged Business Entities (DBEs). ACEs and IICs should advise of any projected shortfalls in the original commitment. Upon completions of the project, the final DBE payments must be tallied and any shortfalls to the original commitment must be explained in a shortfall letter.

Before a project is closed, a final audit should be completed and document ed by the DLCCA. The items to be reviewed are:

• Subcontracts with DSPs are presnt for all Subcontractors, Services and DBE Suppliers.
• Fringe Benefit Letters are present for each Subcontracor or Service where required.
• Certified Payrolls - verify all are present and do a randome wage rate check for each subcontractor.
• Final DBE payments with shortfall letter (if needed).
• All Commercially Useful Function reports are present for all DBEs
• All OJT programs are completed or there is an explanation of the shortfall present and accepted by CO.
• All contractor toolbox safety talks are recorded and posted.
• All Deparytment Safety Talks are present.

Prime conractors should submit their Safety Policy for review. Subcontractors do not need to submit as the Prime Contractor is ultimately responsible for project safety. Review and ensure that the Prime's Safety Policy is adequate and adresses any hazzards that may exist on the project.